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Our results-oriented approach ensures your medical meetings and events are compliant and on-budget while also providing an innovative, engaging experience for attendees.
At Meetings & Incentives Worldwide (M&IW), we understand that planning medical events and meetings requires a specialized approach. From strict compliance requirements to logistical challenges, HCP events demand precision and expertise. As your trusted medical meeting planners, we provide tailored solutions to ensure your event is both compliant and impactful..
As the co-author of How to Plan Medical Meetings and Events, the official and sole resource for the Medical Meetings Professional certification, our expertise is recognized across the industry. Whether you’re hosting a Continuing Medical Education (CME) program, an advisory board meeting, or a life sciences symposium, our experienced team is here to help you achieve your goals.
Explore Our Services:
- Compliance & Reporting
- Event Sourcing
- Speakers Bureau
- Event Experience Design
- Event Management
- Event Technology
- Registration & Attendee Management
As industry leaders for more than 20 years, we understand the complex rules and regulations for medical meetings.
Our HMCC-certified team stays up to date on the latest guidelines, ensuring every event remains compliant so you can redirect your time and energy where it matters most. They also process HCP fees, provide detailed payment reports, and implement technology solutions for a more streamlined experience. Our established processes and procedures ensure timely accuracy throughout.
Our proven consulting approach, powered by leading technology, unlocks maximum savings and secures optimal contract terms for your medical meetings and events.
Our medical meeting planners specialize in:
• Global venue selection
• Negotiations and contracting
• Meeting compliance and cost requirements
With an average of 20 years’ experience, our Event Sourcing team has strong industry relationships and extensive knowledge of destinations, brands, and properties that are compliant with HCP meeting standards.
Our Speakers Bureau helps you leverage your strongest asset: your subject-matter experts and industry educators.
Our cutting-edge technology portal creates a community of industry experts and trains them to speak on your products and services while reinforcing your brand message. In doing so, it helps to build credibility, establish your organization as an industry leader, and generate future sales opportunities.
M&IW’s Speakers Bureau helps you leverage your strongest asset: your subject-matter experts and industry educators. Our medical meeting planners provide:
• Speaker portal creation and management
• Speaker training
• Presentation coordination and collateral management
Our award-winning designers excel at bringing your brand to life, transforming your space into something unforgettable.
Our Event Experience team receives specialized neuroscience training so they can design more purposeful events. By using brain-friendly and science-based approaches, they encourage deeper connections, inspire innovation, fully engage attendees, and leave a lasting impression.
At M&IW, Event Management is what we do. We partner with you to become an extension of your team, delivering seamless event experiences for you and your attendees.
Managing a medical event requires precision and attention to detail. Our medical event planners oversee every aspect, including:
• Coordinating with suppliers and venue staff
• Developing emergency preparedness plans
• Providing onsite support and problem-solving
• Managing HCP compliance and reporting requirements
Whether you’re looking for full medical event management or only need partial support, we tailor our services to meet your specific needs and objectives.
At M&IW, we leverage technology to enhance attendee engagement and streamline logistics for your medical event. Our medical meeting planners:
• Maximize event management software
• Integrate mobile apps
• Manage virtual and hybrid event solutions
• Provide real-time data analytics
As innovators and early adopters of event technology, our team thoroughly researches each solution to understand its capabilities and best-use scenarios. They then design, build, and manage the solutions that meet your needs. No matter the objectives of your event, they help you master your use of technology and maximize its impact on attendees.
Before, during, and after the event, our Attendee Experience team is involved every step of the way, delivering the highest level of personalized support to your attendees.
Certified in Cvent and trained in a number of event management platforms, our medical event planners provide:
• Custom registration websites
• On-demand registration, rooming, and compliance reports
• Secure payment processing
• Feedback collection including post-event surveys
For events requiring group transportation, our Attendee Experience and Group Travel teams collaborate to provide seamless communication and service for you and your attendees.
Why Choose M&IW as Your Medical Event Planner?
Planning a medical event requires more than just logistical coordination—it demands an in-depth understanding of industry-specific requirements. M&IW’s medical meeting planners provide:
Regulatory Compliance
We navigate global regulations, including the Sunshine Act, GDPR, and HIPAA, ensuring your event meets all necessary guidelines.
Expertise in the Healthcare Industry
Our team has extensive experience working with life sciences organizations, pharmaceutical and medical device companies, medical associations, and more.
Tailored Services
From small-scale training sessions to large international conferences, we provide customized solutions for events of all sizes.
Why Work with Professional Medical Event Planners?
Our medical event planners specialize in a wide variety of HCP meetings, including:
Continuing Medical Education (CME) Programs
Advisory Board Meetings
Congresses and Symposia
Investigator Meetings
Medical Training Seminars
Patient Advocacy Events
Speaker and Educational Dinners
Product Meetings
Types of Medical Events We Plan
Hiring expert medical event planners ensures your event meets industry standards and achieves its goals by providing:
Regulatory Compliance
Enhanced Efficiency
Expert Logistics Coordination
Frequently Asked Questions About Medical Event Planner Services
1. What makes medical event planning different from other events?
Medical events require strict adherence to regulations like the Sunshine Act and GDPR as well as specialized logistics to accommodate healthcare professionals (HCPs) and medical content.
2. Can you handle hybrid or virtual medical meetings?
Yes, we specialize in virtual and hybrid event solutions, ensuring secure and engaging experiences for all attendees.
3. Do you work with international healthcare organizations?
Absolutely. Our global expertise allows us to plan medical events worldwide while adhering to regional regulations.
READY TO ELEVATE YOUR MEDICAL MEETINGS?
M&IW’s expert medical event planners ensure your event is a success. From compliance and attendee management to technology integration and travel coordination, we handle every detail with precision. Contact us to get started.