COMPREHENSIVE MEDICAL EVENT PLANNER SERVICES

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Our results-oriented  approach ensures your medical meetings and events are compliant and on-budget while also providing an innovative, engaging experience for attendees.

At Meetings & Incentives Worldwide (M&IW), we understand that planning medical events and meetings requires a specialized approach. From strict compliance requirements to logistical challenges, HCP events demand precision and expertise. As your trusted medical meeting planners, we provide tailored solutions to ensure your event is both compliant and impactful..

As the co-author of How to Plan Medical Meetings and Events, the official and sole resource for the Medical Meetings Professional certification, our expertise is recognized across the industry. Whether you’re hosting a Continuing Medical Education (CME) program, an advisory board meeting, or a life sciences symposium, our experienced team is here to help you achieve your goals.

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As industry leaders for more than 20 years, we understand the complex rules and regulations for medical meetings.

Our HMCC-certified team stays up to date on the latest guidelines, ensuring every event remains compliant so you can redirect your time and energy where it matters most. They also process HCP fees, provide detailed payment reports, and implement technology solutions for a more streamlined experience. Our established processes and procedures ensure timely accuracy throughout.

Our proven consulting approach, powered by leading technology, unlocks maximum savings and secures optimal contract terms for your organization.

Our Event Sourcing team saves you time and stress by researching hotels and venues and presenting the options that best meet your needs. They then negotiate contracts on your behalf, leveraging the value of your event, supplier relationships, leading-edge technology, and data from across our customer base.

With an average of 20 years’ experience, our Event Sourcing team has strong industry relationships and extensive knowledge of destinations, brands, and properties around the world. No matter the objectives of your event, they are empowered to think creatively to best serve you.

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Our Speakers Bureau helps you leverage your strongest asset: your subject-matter experts and industry educators.

Our cutting-edge technology portal creates a community of industry experts and trains them to speak on your products and services while reinforcing your brand message. In doing so, it helps to build credibility, establish your organization as an industry leader, and generate future sales opportunities.

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Our award-winning designers excel at bringing your brand to life, transforming your space into something unforgettable.

Our Event Experience team receives specialized neuroscience training so they can design more purposeful events. By using brain-friendly and science-based approaches, they encourage deeper connections, inspire innovation, fully engage attendees, and leave a lasting impression.

At M&IW, Event Management is what we do. We partner with you to become an extension of your team, delivering seamless event experiences for you and your attendees.

Managing a medical event requires precision and attention to detail. Our medical event planners oversee every aspect, including:
• Coordinating with suppliers and venue staff
• Developing emergency preparedness plans
• Providing onsite support and problem-solving
• Managing HCP compliance and reporting requirements

Whether you’re looking for full medical event management or only need partial support, we tailor our services to meet your specific needs and objectives.

Strategic technology usage revolutionizes meetings and events.

Our Event Technology & Production team understands that effective event tech is about more than looking good or using the latest solutions. First and foremost, it is about serving attendees and enhancing their experience.

As innovators and early adopters of event technology, our team thoroughly researches each solution to understand its capabilities and best-use scenarios. They then design, build, and manage the solutions that meet your needs. No matter the objectives of your event, they help you master your use of technology and maximize its impact on attendees.

Before, during, and after the event, our Attendee Experience team is involved every step of the way, delivering the highest level of personalized support to your attendees.

Certified in Cvent and trained in a number of event management platforms, our Attendee Experience team is technologically savvy. They provide on-demand registration and rooming reports, build and distribute attendee communications, manage onsite registration technology, and more. They also partner with our Event Technology & Production team to create custom, dynamic registration sites. For events requiring group transportation, our Attendee Experience and Group Travel teams collaborate to provide seamless communication and service for you and your attendees.

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